Servis.ai stands out for its high level of customization, thanks to its flexible field system.

• Fields allow you to capture and organize exactly the information you need across all your apps.
• You can create custom fields for any purpose, from recording a contact’s birthday to assigning unique IDs to opportunities.
• With 25 field types available—including currencies, dates, and calculated values—you can structure your data to match your specific workflows.

This flexibility ensures Servis.ai adapts to your processes, not the other way around.

Edition Qualifier: This feature is available in all Servis.ai Editions.

User Permissions: Only the Administrator can customize Form Fields.

In this tutorial, we will cover the following topics:

1. Custom Field Types
2. Navigate to Form Fields
3. Create New Fields
   • Adding a field
   • Default value
   • Unique fields
   • Existing Duplicates
4. Changing a Field's Type
5. Enable Subscribers
   • Add Subscribers to a Recordz
   • Add Subscribers to Multiple Records
6. Rearrange Fields
7. Deactivate/Activate Fields

Custom Fields Types

There are several types of custom fields, depending on the type of data you want to save. To learn more about each type, please visit the corresponding tutorial:

Navigate to Form Fields

Open the menu and go to 'Settings > Apps' then select your desired app and click on the 'Form Fields' or 'Form Builder' tab.

We recommend using Form Builder as it allows you to see your forms update in real-time as you add fields.

Create New Fields

• Create new fields for contacts, accounts, opportunities, tasks, or any other App.
• Edit existing fields to better match your workflows.
• Start with a set of predefined fields, fully customizable to your needs:
  • Edit field details.
  • Rearrange their order.
  • Deactivate fields you don’t need.
  • Delete fields if they’re no longer relevant.

Note: Some out-of-the-box fields can not be deleted just deactivated. 

At this time, you might want to consider creating your form sections, in order to keep your form cleaner. Setting up sections is really simple, to learn more about them, visit the following tutorial:
Form Sections

Adding a Field

There are two different buttons you can use to add fields. 

The first is at the top right side of the screen. Simply click 'Add' and then 'Add Field'.

The second is using the options menu next to each of the section titles. 

Once you click on 'Add Field' the field selection window will open. All of the fields are broken down by category making it easy to select the one that best suits your needs.

Once you've selected your field type the field creation window will then open. From here you can configure your field.

As a best practice, do not duplicate Field names.  When working with these Fields, it is preferred that each Field has a unique name.

Some field types include the option to add a 'Default Value' when they are created.

Also, when you create or edit a field you can decide whether that field should be required, by selecting 'yes' or 'no'.

You can also enable the 'Calculated' box to create a calculated field of the type you just selected.

If a field shouldn't be modified after the creation of the record, you can enable 'Lock after create' and that field won't be editable afterward.

Please note that some field types don't have all the options.

Note: All new fields are located at the bottom of the list.

Default Value

You can assign default values to most field types in Servis.ai. When a new record is created, it will automatically include the default value you set.

This is especially useful for:

• Required fields
• Boolean fields (yes/no)
• Choice Lists

For example, when creating new opportunities, you can set the first stage as "New," ensuring all new records start with the correct status.

Note: You can change or remove the Default Value at any time. This won’t affect existing Records or Fields that were already populated using the previous Default Value—those values remain unchanged. Calculations based on the original default will also stay intact.

Unique Fields

No more duplicates! If you make a field 'unique', you will be able to block the creation of duplicated records automatically. One big plus is that you can use them as references in your import files, which means no more ID matching. 

You can create a new field or edit one of your existing ones to make them unique, as long as their type is one of the following:

• Email
• Phone
• Text
• URL

To create a unique field go to Settings > Apps and then click on an application. Go to the 'General' tab and you'll see a section called Unique Fields. You add one or multiple fields from your application here.

Note: If duplicated values already exist for the selected field, it won't be possible to set it as Unique. Remove all duplicated values first.

Next time you add a record, Servis.ai will use this unique field to validate if another record with the same value already exists.

Servis.ai recommends employing Unique Fields as a best practice when importing data to an App, refer here for more information on Import Your Data in Servis.ai.

Note: Once your Unique Field is set up you must use this instead of the record ID in your Data Import process.  If Unique Field is not enabled, continue with record ID.

If you want to know more about Managing Unique Fields, check this article.

Existing Duplicates

When you mark a field as Unique, Servis.ai checks all existing records in the App to ensure there are no duplicates.

• After clicking Save, if duplicates are found, an error message will appear.
• A window will display the duplicated values along with the number of times each one appears.

Changing a Field's Type

In Servis.ai, once a field is created, its type (e.g., text, number, date, boolean) cannot be modified directly. This limitation helps ensure data consistency and prevents errors that could arise from incompatible data formats.

If you need to change the type of an existing field, you’ll need to follow these steps:

• Create a New Field: Go to the Form Fields tab on your App's Settings and create a new field with the desired type (for example, switching from a text field to a number field).
• Deactivate the Old Field: Once the transition is complete, you can choose to delete the original field or simply hide it from views to avoid confusion.

Enable Subscribers

The Subscribers field allows multiple users to view the same record, even if they have individual access settings. You can add specific team members to a record, making it easier to collaborate while maintaining access controls. This field is available for any object in the system.

How to Enable Subscribers:

• Go to the Form Fields screen.
• Check the Show Deactivated box in the upper right-hand corner.
• Find the Subscribers field, click the options menu next to it, and select Activate.

Add Subscribers to a Record

After activating the Subscribers field, you can assign team members to any record. Assigned users will have full access to the record, including the ability to edit it, view the Activity Timeline, and see all Related Lists.

To add subscribers:

• Open and edit the record.
• Select one or more team members from the Subscribers dropdown.

You can assign as many team members as you need here. Their access level is not relevant here, as long as you add them to the Subscribers Field, they will have access to the record.

Add Subscribers to Multiple Records

You can bulk edit records to add subscribers to several at once. This is especially helpful when using filters to quickly assign team members to the right records.

To do this:

• Apply any necessary filters and select the records you want.
• Click Edit.
• In the Subscribers field, choose the team members you want to assign.
• Save your changes without modifying other fields.

Subscribers will appear in the List View, and assigned users will have full access to the selected records.

Rearrange Fields

You can re-order fields in the 'Form Sections' tab.

Deactivate/Activate Fields

In order to Deactivate a field, it is important that you make sure that it isn't still in use by the app it's created in or being referenced in other applications.

If you would like to reactivate fields you need to select 'Show Deactivated' in the 'Form Fields' tab by clicking on the box in the top right-hand corner of the screen.

Then click on the 'Options' menu for the field you would like to reactivate and select 'Activate'.